As a result of e-mailing and cloud sharing, it can be easy to view faxing as being highly outdated and no longer necessary in today’s business climate. While it is true that traditional faxing with paper is certainly obsolete, the same cannot be said of electronic faxing.
On the contrary, electronic faxing with online software is one of the most secure and convenient ways of sending important documents, and it is for this reason that an abundance of businesses use online fax software today.
If you’re not yet convinced that investing in fax software is something your online business needs to do right now, here are the top three reasons why it does need to do so:
1. You Can Send Documents With Real Signatures
The first benefit to using online fax software is how you can send a handmade document with an actual signature within seconds, in contrast to the days or potentially even weeks that it would take you to send that same document via snail mail.
You may believe that you still need a fax machine in order to accomplish this, but don’t forget that electronic faxing is done entirely online. You can simply scan the document into your laptop or take a photo of it with your phone and just like that you’ll be able to anyone anywhere in the world through the internet.
2. It’s the Only Way to Send Documents to Certain Companies
Another reason why your online business needs to use online fax software is because there are certain companies and businesses that will only use online faxing or fax machines to share sensitive or important documents. Examples include but are not limited to educational centers, hospitals and medical clinics, and government institutions.
To work with such businesses, you have two choices: you can either use an outdated expensive fax machine that requires routine maintenance and upkeep, or you can simply send faxes via the internet, which is far cheaper and friendlier to the environment.
3. It’s More Secure Than Traditional Fax or Emailing
Finally, any documents you send through online faxing will always be far more secured in comparison to print faxing or emailing. It’s more secure than emailing because it cannot be stolen by any hackers, and it’s also more securing than print faxing because there isn’t anyone who can walk by and physically take a hard copy of the fax.
Using Online Fax Software
Now that you have learned some of the primary benefits to using online fax software, the only thing left for you to is find one that works for you. If you want to be able to send handmade documents with real signatures, to work with any companies or institutions who explicitly require faxing, and if you want to guarantee that any sensitive documents or send or receive are properly secured, then there’s no question that an online faxing service will be a very wise investment for your business.